Staff mobility

The Erasmus charter for higher education 2021-2027 applies only to universities from EU member states and third countries associated with the Erasmus + programme. It is also possible for employees from foreign companies to attend didactic classes at the WSB University.

1. Eligible countries are:
   
   

   a) EU member states and third countries associated with Erasmus+:

   Group 1 - Austria, Belgium, Denmark, Finland, France, Germany, Iceland, Ireland, Italy, Liechtenstein, Luxembourg, Netherlands, Norway, Sweden.
   Third countries not associated to the Programme from Regions 13 and 14,
   Group 2 - Cyprus, Czechia, Estonia, Greece, Latvia, Malta, Portugal, Slovakia, Slovenia, Spain,
   Group 3 - Bulgaria, Croatia, Hungary, Lithuania, North Macedonia, Poland, Romania, Serbia, Türkiye.
   
   
   b) Partner countries outside of Erasmus+ **

2. A bilateral agreement must be signed between universities under the Erasmus + programme resulting in the exchange of staff in a given scientific area. The list of partner universities from which you can choose the destination of your trip abroad is available as an attachment to this information and in the International Relations Office (Room 206). Non-teaching staff interested in travelling for training purposes may use the offers available on the following website: http://erasmusplus.org.pl
   
   

3. Mobilities can last from 2 to 5 business days (understood as 2-5 full days/nights), excluding Saturdays, Sundays/holidays plus 2 adittional days for arrival and return***. The participant of the trip receives a scholarship from the Erasmus + program for a period of 5 days. The scholarship for travel to the countries of the KA131 program does not include travel days. In the case of employees' trips to non-associated countries (partner countries) agreement KA107/KA171, the scholarship is paid both for a period of 5 working days and for 2 days of travel. Travel funding is agreed according to the rates determined based on and distance of travel as by the Erasmus+ distance calculator: https://erasmus-plus.ec.europa.eu/resources-and-tools/distance-calculator

   The start date of the mobility period shall be the first day and the end date shall be the last day on which the participant must be present in the host organisation, in accordance with the individual curriculum/training programme adopted.

   In the case of a 5-day trip for the purpose of conducting teaching activities, the academic teacher is obliged to conduct at least 8 hours of teaching activities. In the case of a trip longer than 5 days, the employee is obliged to carry out a proportionally greater number of hours, corresponding to the length of the completed trip. The minimum number of teaching hours is reduced to 4 hours per week if the trip for the purpose of teaching is combined with training to develop the professional competence of the employee.
   
   

4. It is possible to implement mobility in the form of a mixed, or so-called blended mobility (a trip to a foreign university with a partially remote implementation of mobility). In the case of mixed mobility, the minimum stay of the employee at the host university / institution abroad is 2 days, and the funding is granted for working days when the employee actually stayed at the university/institution abroad.
   
   
5. Before the employee leaves to the host institution, the program of the classes conducted by the teaching employee in a foreign university, the so-called individual Teaching mobility agreement, or the program of the ongoing training, the so-called individual training mobility agreement, must be agreed between the parties, and signed by three parties: the sending university, the host university and the mobility participant. The necessary elements of the presented curriculum or training are: the intended objectives of the teaching/training, the content of the curriculum or training, the expected results and added value of mobility and the benefits for the university from additional activities undertaken while abroad.
   
   
6. A written travel and grant agreement shall be drawn up with each staff member who is eligible for the Erasmus + higher education Action 1 "learning mobility" programme.
   
   
7. The Erasmus+ grant is intended to cover the costs associated with travel and stay at the partner university (transport, insurance, accommodation). The grant is complementary and does not have to cover the full cost of the trip.
   
   
8. The qualified staff member shall receive a scholarship paid from the Erasmus + budget, the amount of which shall depend on the destination of the foreign trip, the length of stay and the distance of travel between the home university and the host institution. The employee receives a lump sum for the cost of living abroad (individual support) and a lump sum for the cost of travel, which is calculated by the mobility tool / Beneficiary module in accordance with the applicable Erasmus+ rates. The amount of the rates in force in the academic year 2022/23 for trips to the countries of the program KA131 agreement are:
    
   
   
   In addition, if a participant chooses to travel using low-emission means of transport, i.e. bus, train or car sharing, he/she may receive a one-time 'green travel' supplement of Max. 80 EUR and individual support for the cost of living during the trip - max. four more days. Proof of 'green travel' requirements will be a declaration (according to the BWA model) signed by the person receiving the travel grant. The declaration must specify the mode of transport and the number of days of travel. The participant is obliged to keep the travel documents (tickets, fuel bills) and submit them for inspection at the request of the university.
   
   
9. An Erasmus+ mobility participant must register his/her departure in the Xprimer system by entering in the comments field: departure from the Erasmus + scholarship.
   
   
10. Erasmus + participants are required to organise their own travel and accommodation. All formalities (signing an Erasmus + scholarship agreement, taking out an advance payment, buying compulsory insurance) are completed immediately before departure.
    
    
11. Each staff member may only leave for mobility once under a single contract in a given academic year. Further departures, but no more than two, are possible only if the university has savings or additional resources for staff departures as a result of the redistribution of resources.
    
    
12. A mobility participant may not apply for another scholarship/grant to cover the same travel costs from other community programmes or other initiatives of the European Commission.
    
    
13. Participants with fewer opportunities, i.e. those with a current disability certificate, have the possibility to receive an additional travel grant for the declared disability equal to the anticipated additional costs of travel directly related to the disability. For more information, please visit: www.WSB in the document rules for the implementation of trips of disabled persons KA131-2021.
    
    
14. The university has developed methods of recognition of the activity of employees participating in foreign academic mobility. These are Rector's awards which are awarded to the staff each year for their activity in the internationalization of the university. In addition, in the periodic evaluation of scientific and teaching staff, one of the evaluation criteria is the improvement of qualifications by employees m.in. by participating in foreign mobility.
    
    

1. Information on the recruitment of applications will be available in the news on the website of the WSB University Erasmus+ programme and distributed to all staff of the WSB University and local departments.
   
   
2. Completed application forms must be submitted in person in the International Relation Office (Room No. 206) or sent by e-mail to: jludzien@wsb.edu.pl. The recruitment is closed and will be reopen in 2024. Forms submitted in 2023 at a later date than it should have been, will be considered only if there are vacant seats. If the number of available places is exceeded, a reserve list will be created, or it is possible to use a KA107 trip to universities in the programme countries or a trip without Erasmus+ funding.
   
   

1. Academic teachers and administrative staff employed by the WSB University may apply for Erasmus+ travel grants.
   
   
2. The basis for the staff member's qualification for departure is the completed application form and, depending on the type of departure, the assessment of the 'staff mobility for teaching mobility agreement' or 'staff mobility for training mobility agreement' agreed with the host institution.
   
   
3. The staff member applying for a grant for a teaching or training trip should have a good knowledge of a foreign language, allowing for free communication and participation in training and conducting classes for foreign students in the host university.

1. Application form.
   
   
2. Staff mobility for teaching mobility (found in the attached documents).
   
   
3. Staff mobility for training mobility (found in the attached documents).
   
   
4. Green travel statement (if applicable).
   
   

1. The decision on the selection of staff for teaching and training trips is taken by the University's Erasmus+ committee, composed of the vice-rector for cooperation with foreign countries, the director of the department for cooperation with foreign countries and the university's Erasmus+ programme coordinator by the following criteria:
   
2. The candidacies of employees who will apply for a mobility for the first time will be given priority.
   
   
3. Applicants' applications for universities with foreign accreditations and being members of European Universities will receive additional points.
   
   
4. The qualification procedure will ensure equal opportunities for men and women and for persons with disabilities.
   
   
5. After the meeting of the commission, the list of the qualification procedure will be drawn up together with the list of qualified, reserve and unqualified aployees.
   
   
6. All candidates will be individually informed about the results of the qualification by e-mail to the address indicated in the application form.
   
   

In order to settle the completed trip, the employee must personally submit the following documents to the International Relations Office within 10 days from the date of completion of the mobility:

1. Confirmation of the mobility of the STA (trip for the purpose of conducting classes) or STT (trip for the purpose of training) according to the model made available by the DWZ AWSB or on the model of the host university (annex No. 4);
   
   
2. Mobility Report in accordance with the format made available by the DWZ (Annex 5);
   
   
3. On-line survey of Erasmus+ scholarship holders (the link to the survey will be sent to the employee's e-mail address indicated in the application form after completing the mobility)
   
   

1. Any changes, postponement of mobility or cancellation of mobility should be immediately notified to the International Relations Office by e-mail to jludzien@wsb.edu.pl
   
   
2. For more information on Erasmus+ trips, please visit: https://erasmusplus.org.pl-what? https://erasmus-plus.ec.europa.eu or the International Relations Office, Room 206, Tel.32 295 93 16
   
   

*14 countries in the region – United Kingdom, Switzerland, Sheepdogs, 5 countries in the region – Andorra, Vatican City, Monaco, San Marino
** The list of non-Erasmus+ countries from each region is available at: https://erasmus-plus.ec.europa.eu/programme-guide/part-a/eligible-countrie
*** In the case of available resources resulting from savings in the category of employee departures, it is possible to finance a longer employee departure.

Completed application forms should be submitted in person to the International Office (room 206) or sent by e-mail to the following address: jludzien@wsb.edu.pl by 15.01.2024. Application forms submitted at a later date will only be considered if there are any vacancies left. If the number of available mobilities is exceeded, a waiting list of candidates will be created or it might possible for the candidate either to take advantage of staff mobility under KA107 agreement (mobility to Erasmus partner countries outside of EU) or mobility without funding from Erasmus+ programme.