Staff mobility

1. Information about the commencement of the recruitment process is sent to employees of WSB University from all Regional Departments via email and is published on the main page of WSB University.
2. Academic teachers and administrative staff employed in all Departments of WSB University can apply for mobilities under the Erasmus+ program.
3. Employees applying for a mobility under the Erasmus+ program should have a good command of a foreign language (English or another official language of the country where the host institution is located) that enables free communication and participation in training or teaching activities.
4. The basis for the application is a correctly filled out and signed application form.
   
   ERASMUS+ APPLICATION FORM FOR STAFF MOBILITY
   
   
5. The completed application form should be submitted in person to the International Cooperation Department (room 206) or sent electronically to gweglarz@wsb.edu.pl by November 13, 2024.
6. The selected employee is entitled to adjust the mobility dates and host institution listed in the application form, in consultation with the Academic Mobility Coordinator and in compliance with the program's applicable regulations.
7. The decision regarding the selection of employees for teaching and training mobilities is made by the university's Erasmus+ mobility committee, consisting of the Vice-Rector for International Cooperation, the Director of the International Cooperation Department, and the University Erasmus+ Program Coordinator, based on the criteria outlined in the Application Form Assessment Card (document available in the Downloadable Documents section).
8. Applications from employees applying for the mobility for the first time and those with shorter work experience (max. 4 years) will be given priority.
9. The qualification procedure will ensure equality of opportunities for both women and men, as well as for people with disabilities.
10. After the Committee meeting, a protocol will be prepared documenting the qualification process, including a list of individuals qualified to participate in the program and a reserve list of candidates.
11. Each employee applying to participate in the Erasmus+ program will be individually informed about the qualification results via an email sent to the address provided in the application form.
12. Any changes regarding the date/location of the mobility or resignation from participation in the Erasmus+ program must be promptly reported to the International Cooperation Department via email at gweglarz@wsb.edu.pl.

General Conditions

Academic and administrative staff mobilities can be organized to universities and institutions from EU member states and third countries associated with the Erasmus+ program, as well as to non-associated third countries (to universities with which WSB University has signed agreements).

1. Eligible Countries for the Program:
   a) EU Member States:
   Belgium, Bulgaria, Czech Republic, Denmark, Germany, Estonia, Ireland, Greece, Spain, France, Croatia, Italy, Cyprus, Latvia, Lithuania, Luxembourg, Hungary, Malta, Netherlands, Austria, Poland, Portugal, Romania, Slovenia, Slovakia, Finland, Sweden.
   b) Third Countries Associated with the Program:
   North Macedonia, Serbia, Iceland, Liechtenstein, Norway, Turkey.
   c) Non-Associated Third Countries (universities outside the EU with which WSB University has signed bilateral agreements).

Main differences between mobilities to program countries and non-associated third countries:

I. Contact with the University

- Program Countries: the participant of mobility initiates contact with the university/institution.
- Non-Associated Third Countries: contact with the host university is initiated through the Academic Mobility Coordinator.

II. Duration of Stay

- Program Countries: minimum of 2 days.
- Non-Associated Third Countries: minimum of 5 days.

III. Amount of Funding

- Program Countries: funding is paid for the duration of the stay, and in certain cases, additional funding for travel days may be possible.
- Non-Associated Third Countries: funding is granted for the duration of the stay and always includes additional funds for travel days.

1. In the case of a mobility for teaching purposes (STA), a bilateral agreement within the Erasmus+ program must be signed, allowing for staff exchange in a specific academic area — listed among partner universities in the Staff Teaching/Training (field of study) document available in the Downloads section. Administrative staff interested in training mobilities can take advantage of training offers and Staff Weeks available, among others, at: staffmobility.eu/staff-week-search.
2. Mobilities can last from 2 to 5 working days (understood as 2-5 full days/nights) + additional travel days designated for arrival and return (the number of travel days depends on the distance to the host university and the chosen mode of transport). Travel funding is agreed upon according to rates determined based on travel distance using the Erasmus+ Distance Calculator. Mobilities lasting more than 5 days are only possible if the sending university has additional funds and after consulting with the Academic Mobility Coordinator: gweglarz@wsb.edu.pl.
   
   ERASMUS+ DISTANCE CALCULATOR
   
   The start date of the mobility period is the first day, and the end date is the last day when the participant must be present at the host organization — according to the Individual Learning/Training Agreement accepted for implementation.
   For a 5-day mobility for teaching purposes, the academic teacher is required to conduct at least 8 hours of teaching. For mobilities longer than 5 days, the employee is required to conduct a proportionally larger number of hours corresponding to the length of the mobility. If the mobility for teaching purposes is combined with training to enhance the employee's professional competencies, the minimum number of teaching hours is reduced to 4 hours per week.
3. There is an option to carry out mobility in a blended form (a mobility to a foreign university + completing part of the mobility in a remote form). For blended mobility, the minimum stay of the employee at the host institution abroad is 2 days, and funding is granted for the working days the employee actually spends at the foreign institution.
4. Each employee can participate in mobility within one agreement only once in the academic year. Further mobilities, but no more than two mobilities, are only possible if the university has savings or obtained additional funds for staff mobilities due to fund redistribution.
5. A mobility participant cannot apply for other scholarships/grants to cover the same travel costs from other community programs or other European Commission initiatives.
6. Employees with "fewer opportunities," i.e., those with a current disability certificate, can receive additional funding for the mobility corresponding to the expected additional costs related to their disability.
7. The university has developed methods for recognizing the activities of employees participating in international academic mobility. These include Rector's awards granted for active contributions to the internationalization of the university. Additionally, in the periodic assessment of scientific and teaching staff, one of the criteria is the development of qualifications through participation in international mobility.
8. If you encounter an unexpected situation during your scholarship period that is beyond your control and not due to your error or negligence, such as an accident, death of a close family member, illness, cancellation of mobility, etc., and you wish to terminate your stay or scholarship under the Erasmus+ program, such an event may be considered a case of "force majeure." A detailed description of the procedure in the event of force majeure is outlined in the attached document: Procedure in the Case of Force Majeure.

Before the mobility

1. Before the employee's mobility to the host university/institution, the program of the classes conducted by the employee at the foreign university must be agreed upon between the parties, known as the Mobility Agreement for Teaching or the Mobility Agreement for Training (both documents are available in the Downloads section). This document should be signed by three parties: the mobility participant, the sending university, and the receiving university.
2. The document circulation is electronic, meaning that a signed STA/STT document in .pdf format is sufficient.
3. The completed STA/STT document must be delivered to the Academic Mobility Coordinator no later than 14 days before the start of mobility.
4. Every employee qualified for a mobility under the Erasmus+ Higher Education - Action 1 "Educational Mobility" program signs a written agreement regarding the mobility and funding.
5. Funding under the program is paid in euros, so it is essential to have an account in this currency and properly complete and sign the Bank Details Form (document available in the Downloads section).
6. The scholarship under the Erasmus+ program is of a co-financing nature, so it does not have to cover the full costs associated with the mobility.
7. The employee qualified for the mobility receives a scholarship paid from the Erasmus+ program budget, the amount of which depends on the destination of the foreign mobility, the length of stay, and the distance of travel between the sending university and the receiving institution. The employee receives a lump sum for living costs abroad (individual support) as well as travel costs.
   
   Living costs abroad (Individual Support):
   
   
   
   ^{Countries in Region 13: Andorra, Monaco, San Marino, Vatican; countries in Region 14: Switzerland, United Kingdom, Faroe Islands.}
   
   Travel costs:
   
   
   
   Additionally, for participants who decide to travel using low-emission means of transport such as bus, train, or carpooling, they may receive a Green Travel lump sum (the amount depends on the distance to the receiving institution) as well as individual support for additional travel days (max. 6 days). The document confirming the receipt of the Green Travel addition is the Green Travel Declaration (available in the Downloads section) signed by the mobility participant. The participant is required to provide tickets/invoices/receipts for fuel to the Academic Mobility Coordinator no later than 10 days after completing the mobility. Traveling using low-emission means of transport one way does not qualify for recognition as Green Travel and for the increased travel lump sum. For travel to be considered ecological, at least 51% of the journey must be made using low-emission means of transport.
   
   Mobility participants under the Erasmus+ program are required/recommended to travel using low-emission means of transport to the receiving institution located within 499 km of the sending institution.
   "Below 500 KM, participants will, as a general rule, travel with low-emissions means of transport," PG 2024, p. 67.
8. Participants in the Erasmus+ program are required to have mandatory health insurance and insurance against accident (NNW), which must be valid during travel and stay abroad. Confirmation of having the aforementioned insurance must be sent to the Academic Mobility Coordinator: gweglarz@wsb.edu.pl.
9. Employees undertaking mobility under the Erasmus+ program are required to fill out a delegation in the Xprimer system, entering in the "Remarks" field: mobility under the Erasmus+ program.
10. Employees undertaking a mobility under the Erasmus+ program are required to organize their travel and accommodation independently.

After the mobility

After completing the mobility, the participant is required to:

1. Provide the Academic Mobility Coordinator with proof of stay, the so-called Confirmation of Mobility (document available in the Downloads section). This document should be printed on the letterhead of the host institution. There is also the possibility of delivering a document prepared on the host institution's template, provided it contains the required information, i.e., the name and surname of the employee undertaking the mobility, the dates of mobility, the name and country of the host institution (in the case of a mobility for teaching purposes, also the title of the lecture and the number of teaching hours). This document must be signed by the responsible person at the host institution. The International Cooperation Office requires the submission of the original Confirmation of Mobility document within 10 days of completing the mobility.
2. Complete the Erasmus+ program survey (within 30 days of completing mobility), which will automatically be sent to the participant's email address directly from the EU system. The title of the email is: Erasmus+ participant report.
3. To complete and send to the Academic Mobility Coordinator gweglarz@wsb.edu.pl and the International Cooperation and Promotion Assistant mmaslyk@wsb.edu.pl the Erasmus+ mobility report (template available in the Documents to download section) within 30 days after the end of mobility.